Check of criminal records for aviation security

A check of criminal records is part of the background check an employer (organisation) must carry out. A check of criminal records entails that the Swedish Security Services investigates if the person to be employed appears in the Suspicions Register, the police general surveillance Register or information processed pursuant to Police Data Act.

The Swedish Transport Agency is responsible for submissions to the Swedish Security Service for criminal record check. The criminal record check is not a one-time process, the checks are continuously monitored and remain active until The Swedish Transport Agency informs the Swedish Security Services that security checks are no longer required.

Security classification 3 in Aviation Security

The new Protective Security Ordinance (2018:658) enters into force with effect from the 1 April 2019.

Pursuant to chapter 3, section 9 of the new Protective Security Ordinance shall employment or participation in security sensitive activities be placed in a security class level that corresponds with the requirements for security clearance compliant to the international agreements on security protection.

The new legislation entails, among other things, that the registry check that is carried out in a background check pursuant to section 14 of the previous Protective Security Act will be replaced by a decision on placement in security clearance level 3.

Please be advised that applications sent by the Swedish Transport Agency to the Swedish Security Service, administered by the Swedish Security Service before the 1st of April 2019 will be processed in accordance with section 14 of the Security Protection Act (1996:627). However, applications sent by the Swedish Transport Agency administered by the Swedish Security Service from the 1st of April 2019 will be processed pursuant to the new Security Protection Act and handled as a matter of decision on placement in security clearance level 3.

The duties and roles within the aviation security, which according to the Swedish Transport Agency's regulation (TSFS 2016:1) to undergo security clearance are:

  • Persons with unescorted access to security authorised and restricted areas.
  • Security personnel (performing security controls and security guards).
  • Persons with more than limited access to highly sensitive information of importance for aviation security.
  • Persons with crew ID-cards.
  • Security managers.
  • Instructors carrying out courses for security personnel and EDD-team.
  • Validators of aviation security in the EU.
  • Detection dog handlers in an EDD-team.

Reason for check

Reason for check, it must clearly be stated why the person concerned shall undergo security clearance for example what type of security sensitive activity the person is intended to participate in and what duties he or she is going to carryout.

Authorisation to apply for a check of criminal records.

In order for the Swedish Transport Agency to ensure that correct persons are checked for the right reasons, the concerned organisation must submit the form "Authorisation for check of criminal records for aviation".

Only persons that have been registered with the Swedish Transport Agency according to the information above are authorised to apply for criminal record checks on behalf of the company/organisation.

Where should the application for authorisation of contact/reference persons that will be applying for criminal record checks within aviation security be sent to?

The original application form must be sent to:
Transportstyrelsen
Sjö- och luftfartsavdelningen
Sektionen för sjöpersonal
Registerkontroll
601 73 Norrköping
Sweden

Applications for check of criminal records for aviation security

Application

The application for a criminal record check must done on the form: "Application for check of criminal records for aviation security"

It is important that the form is completely filled in with all the relevant information. Incomplete information can lead to processing delays since the Swedish Transport Agency must request supplementary information. Make sure that all relevant fields are filled in before submitting the form.

The application for a criminal record check must be signed by the contact/reference person who is preregistered with the Swedish Transport Agency as authorised to apply for record checks, see the form: "Authorisation for check of criminal records for aviation security"

Consent from the person the criminal record check concerns

The person the criminal record check concerns must give their consent before the check is carried out. The consent must be documented on the application form by ticking the box for consent.

Contractors and Sub-contractors

If a Contractor or Sub-contrator is present, this must be stated on the form and must also sign the form.

Multiple employers

Even if a person has an active criminal record check from a previous employer, a new application must be submitted from the new employer.

Time limitation

If an assignment related to a records check is limited in time, this must be stated and the validity of the check will expire when the stated period ends.

Place of duty

State the place of duty/airport the request is related to.

Copy of passport/ID-card

If the person the criminal record check concerns does not hold a Swedish personal Identification number or coordination number a copy to the passport/ID document must be enclosed with the application.

Where should the application for a criminal record check be sent?

If the person the criminal record check concerns will gain access to a restricted area at an airport, must the applying company send the criminal record check application to the airport concerned for signing (approval). The Airport will then send the application to the Swedish Transport Agency. In other cases, the applying company must send the application directly to the Swedish Transport Agency.

The application form must be sent to:
Transportstyrelsen
Sjö- och luftfartsavdelningen
Sektionen för sjöpersonal
Registerkontroll
601 73 Norrköping
Sweden

How long does a check of criminal record stake?

The processing time is approximately 3-4 weeks. Please note that the time may vary periodically due to high workload. The processing time cannot be affected or accelerated.

Fee

The Swedish Transport Agency charges an administrative fee for a check of criminal records which occurs as a result of placement in security classification. You will find the current fees here.

Deregistering records checked personnel for aviation security

A criminal record checked person is continuously monitored against the criminal records mentioned above. It is therefore important that the applicant of a check of criminal records informs the Swedish Transport Agency when the person ends their employment or change to duties not covered by the requirements.
Deregistering must be done by a pre-registered authorised person with the Swedish Transport Agency by using the form: "Deregistering records check personnel for aviation security"


The form must be sent to:
Transportstyrelsen
Sjö- och luftfartsavdelningen
Sektionen för sjöpersonal
Registerkontroll
601 73 Norrköping
Sweden

Contact

For general enquiries regarding the administration of criminal record checks please use the information below to contact us.

Please note that if your questions refer to a specific case, it's only the authorised contact/reference person registered with the Swedish Transport Agency who will be notified of the answers. For such queries, we kindly advise you to contact us via telephone.

E-mail address: registerkontroll@transportstyrelsen.se
Phone: +46 10 495 37 65

Postal address:
Transportstyrelsen
Sjö- och luftfartsavdelningen
Sektionen för sjöpersonal
Registerkontroll
601 73 Norrköping
Sweden